APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation
N/A

Attachment: 041817 work session minutes.pdf
Attachment: 041817 Board mtg minutes.pdf

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: Board May 2, 2017 (Regular).pdf
Attachment: Board May 2, 2017 (Addendum 1).pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the Reassignment Review Committee in accordance with policies with the School Board.  They are presented for formal ratification.

Recommendation

There are no student reassignments for this agenda.

AGREEMENTS/CONTRACTS

9. APPROVAL OF AGREEMENT BETWEEN K12 FLORIDA, LLC SCHOOL AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
In accordance with Florida Statute, the district operates a full-time online educational option for eligible students in grades K-12. The district manages all school functions with the exception of providing the direct instruction of students. K-12 Florida, LLC provides instruction for students in grades K-8 and for selected students in grades 9-12. The contract for the provision of services for the 2017-2018 school year is submitted for approval.

Recommendation
That the contract between K12 Florida, LLC and the School Board of Sarasota County, Florida be submitted as presented.

Attachment: K12 Florida, LLC School 2017-18.pdf

10. APPROVAL OF AFFILIATION AGREEMENT BETWEEN SARASOTA POINT REHABILITATION CENTER AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
The School Board offers to enrolled students a Health Science program, and Sarasota Point Rehabilitation Center manages a health care facility.  The School Board desires to provide to its students a clinical learning experience and Sarasota Point Rehab has agreed to make its facility available to School Board for such purposes.

Recommendation
That the Affiliation Agreement between Sarasota Point Rehabilitation Center and The School Board of Sarasota, Florida be approved as presented.

Attachment: Sarasota Point Rehab Agreement 2017-2018.pdf

FIELD TRIPS

11. APPROVAL FOR PINE VIEW'S SPEECH & DEBATE TEAM TO ATTEND THE NCFL NATIONAL SPEECH AND DEBATE TOURNAMENT IN LOUISVILLE, KENTUCKY ON MAY 26-29, 2017

Description
This is an inter-curricular Speech and Debate competition.

Recommendation
That the field trip for Pine View's Speech & Debate team to attend the NCFL National Speech and Debate Tournament in Louisville, Kentucky on May 26-29, 2017 be approved as presented.

12. APPROVAL OF BOOKER HIGH SCHOOL STUDENTS TO ATTEND THE COLLEGE FOR EVERY STUDENT'S COLLEGE & CULTURAL EXPERIENCE IN WASHINGTON D.C. ON JUNE 7-12, 2017

Description
Students will visit colleges, historical sites, and participate in leadership development and service activities.

Recommendation
That the field trip for Booker High Students to attend the College For Every Student's College & Cultural Experience in Washington D.C. on June 7-12, 2017 to be approved as presented.

13. APPROVAL FOR SARASOTA HIGH STUDENTS TO ATTEND THE FBLA NATIONAL LEADERSHIP CONFERENCE IN ANAHEIM, CALIFORNIA ON JUNE 28 THROUGH JULY 3, 2017

Description
Future Business Leaders of America's National Conference provides students with the opportunity to gain leadership and business skills through competitive events, workshops and general sessions with keynote speakers.

Recommendation
That the field trip for Sarasota High Students to attend the FBLA National Leadership Conference in Anaheim, California on June 28 through July 3, 2017 be approved as presented.

14. APPROVAL FOR SARASOTA HIGH'S SPEECH AND DEBATE TEAM TO ATTEND THE NATIONAL CATHOLIC FORENSIC LEAGUE'S NATIONAL TOURNAMENT IN LOUISVILLE, KENTUCKY ON MAY 26-29, 2017

Description
This in a competitive Speech and Debate Team (forensics). The various events link directly to Florida and Common Core standards for research, writing for a variety of purposes, use of informational and argumentative texts, and oral communication.

Recommendation
That the field trip for Sarasota High's Speech and Debate Team to attend the NCFL National Tournament in Louisville, Kentucky on May 26-29, 2017 be approved as presented.

MATERIALS MANAGEMENT

15. APPROVAL TO AWARD BID #17-0049 FOR SCHOOL UNIFORM SHIRTS AND SWEATSHIRTS

Description
Bids to provide 'School Uniform Shirts and Sweatshirts' were received from nine vendors on March 23, 2017. The bid of Stitching Solutions, LLC, was the best low bid meeting the advertised specifications. Reasons for not selecting the apparent low bid are included with the bid tabulation. This bid is for a period of one year with the option to renew for two additional one-year periods. Funds for these purchases are contained in the internal account budgets of the schools.

Recommendation
That the bid of Stitching Solutions, LLC, to provide 'School Uniform Shirts and Sweatshirts' in an amount not to exceed $75,000.00, be approved as presented.

Attachment: 17-0049Rec.pdf

16. APPROVAL TO AWARD BID #17-0401 FOR HIGH DEFINITION DOCUMENT CAMERA & RELATED SERVICES

Description
Bids to provide 'High Definition Document Camera & Related Services' were received from two vendors on April 5, 2017. The bid of Troxell Communications, Inc., was the best low bid meeting the advertised specifications. This bid is for a period of one year with an option to renew for two additional one-year periods. The funds for these purchases are contained in the transfer from capital budget allocated to the Information Technology Department.

Recommendation
That the bid of Troxell Communications, Inc., for 'High Definition Document Camera & Related Services' in an amount not to exceed $420,000.00, be approved as presented.

Attachment: 17-0401Rec.pdf

CONSTRUCTION

17. APPROVAL OF RANKING OF QUALIFIED AND CERTIFIED DESIGN/BUILD FIRMS TO PROVIDE DESIGN/BUILD SERVICES FOR MINOR DESIGN/CONSTRUCTION PROJECTS PURSUANT TO NON-EXCLUSIVE CONTINUING CONTRACTS FOR TWO (2)-YEARS WITH AN OPTION FOR A ONE (1)-YEAR EXTENSION

Description
The scope shall include providing professional design/build services, under the terms of individual non-exclusive two (2)-year contracts, with an additional one (1)-year extension, for selected projects in which construction costs for any single project do not exceed $1,000,000.00, or for study activity when the fee for such professional services does not exceed $100,000.00. On 4/4/2017, the Professional Services Selection Committee (PSSC) met to select qualified and certified design/build firms for these services. The PSSC ranked them in accordance with School Board Policy #7.71. The cost for these services for a two (2)-year period with an option for an additional one (1)-year period extension, is not to exceed $30,000,000.00. Funds for these services are available through individual project accounts.

Recommendation
That the ranking of qualified and certified design/build firms to provide design/build services for minor design/construction projects pursuant to non-exclusive continuing contracts, for a period of two (2)-years, with an option for an additional one (1)-year period extension, at mutually agreed rates and conditions, be approved as presented and the Director of Construction Services be authorized to attempt negotiations with the eight (8) top-ranked firms.

Attachment: Design-BuildFirms_2017-2019.pdf

18. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE VENICE MIDDLE SCHOOL HVAC AND RENOVATION PROJECT FOR PRE-CONSTRUCTION SERVICES.

Description
All work has been completed and all requirements associated with Pre-Construction have been accepted. The final project costs have been internally audited and are enclosed in Final Contractor's Application for Payment Dated 3/31/2017. The Director of Construction Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the final payment to contractor be approved as presented.

Attachment: VMS_Fin Pymt.pdf

19. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDERS

Description
The Construction Services' Change Orders are summarized on the enclosure for ease of review. These change orders collectively total a decrease of $2,019,060.03 in gross contract dollars. Included in these change orders is ($2,019,650.07) credit for Direct Material Purchases; the corresponding Direct Material Purchase Orders of ($1,904,996.29) resulting in a net of $114,653.78 in sales tax savings.

Recommendation
That the Construction Services' Change Orders be approved and/or ratified as presented.

Attachment: MAY02CO.pdf

FINANCE

20. APPROVAL OF THE 2017-2018 SCHOOL YEAR PAYROLL CALENDAR

Description
Proposed calendar of payroll periods and dates for the 2017-2018 school year.

Recommendation
That the Board approves the 2017-2018 Payroll Calendar as presented.

Attachment: Payroll Dates 2017-18.pdf

21. APPROVAL OF THE SUPERINTENDENT'S FINANCIAL STATEMENTS FOR THE MONTH ENDING MARCH 31, 2017

Description
The Superintendent's Financial Statements for the month ending March 31, 2017 do not reflect any unexpected trends for the third quarter of the 2016-2017 fiscal year. With the implementation of the salary increases and payment of Best and Brightest Scholarships, it is still anticipated the General Fund revenues will exceed expenditures. With the District becoming self-insured for health coverage as of January 1, 2016, the Internal Service funds reflect greater revenues and expenditures as well as restricted fund balance amounts when compared to the financial statements for the same time last year. In addition, budgeted usage of fund balance in the internal service funds are higher to cover claims that have been incurred, but not paid.

Recommendation
That the Board approves the Superintendent's Financial Statements for the month ending March 31, 2017 as presented.

Attachment: March 16-17 supers.pdf